Safety files
Compiled for your site and your scope, from the client's health and safety specification.
- Ready for the principal contractor to approve
- Kept up to date for the whole project
SHEQ consulting · since 2013
Your one-stop shop for all things SHEQ.
Safety files, site audits and SHEQ systems for contractors, run by Jacqueline Fort, a registered Construction Health & Safety Manager. We get your file approved and keep it current until the job is handed over.
SACPCMP registered · CHSM/811/2019 · ActiveCheck ↗WebsiteYour own tagline leads. The badge links to your live entry on the SACPCMP register (active, good standing to 31 March 2027). None of the ~30 SA safety consultancies I checked does this.
Get your file approved. Then keep it that way until handover.
The regulations ask for a file on site, checked at least every 30 days. We do the checking, so medicals, inductions and appointments never lapse halfway through a job.
How we work30days, at most, between site audits
7days to get each audit report to your principal contractor
2013the year O.S.A.S. was registered
What we do
Everything SHEQ, under one roof. Whatever your client's specification asks for.
Safety, health, environment and quality: the paperwork that gets you on site, and the checks that keep you there.
Talk to JackieYour callThis list is my reading of your registration and card. Tell me what you do most, what you'd rather not be asked for, and which areas you cover. Each service can get its own page for Google.
Site audits and inspections
Site walks and document checks, with a written report and findings that get closed out.
- At least every 30 days
- Report to your principal contractor within 7 days
Risk assessments and fall protection
Written for the work you're actually doing on this site.
- Task risk assessments and safe work procedures
- Fall protection and rescue plans for work at height
Management systems
ISO 45001, 14001 and 9001, set up and kept ready for audit.
- Policies, procedures and registers
- Gap analysis before certification
Incident investigation
When something goes wrong, we find out why and help stop it happening again.
- Root-cause investigation
- A report your client can rely on
Inductions and training
Site inductions for workers and visitors, and toolbox talks written for your site.
- Signed records kept in your file
- Training on request
How we work
Send us your project
From first call to handover. One person answers for your file.
It starts with your client's specification
Send it with your scope and start date. Everything in your file is written from it.
1
Send us the project
The site, your scope of work, the start date and the client's health and safety specification.
2
We compile your file
Written for this site, with the appointments, risk assessments and plans it needs, ready for approval.
3
We keep it current on site
Inductions, audits at least every 30 days, and expiry dates tracked so nobody gets turned away at the gate.
4
Handover
At the end of the job, the consolidated file goes to your client.
WebsiteThe 30-day audits, 7-day reports, inductions and handover all come straight from Construction Regulations 5 and 7 (checked against the 2014 text). Cheap online files (R499–R2 000) stop at step 2. Steps 3 and 4 are what you sell.
How we keep track
See the tracker
Nothing runs out without a warning. Every date in your file, tracked for you.
Jackie sees what runs out before it does.
Every medical, certificate, audit and report across all her clients, on one screen. Whatever is overdue is at the top.
Try it
A WhatsApp before it runs out
You hear from Jackie in time to send the new certificate. Nobody gets turned away at the gate.
Audits on time, reports within 7 days
Each site shows the days since its last audit. The regulations allow 30.
AppJackie's own tracker, not a client login: her clients don't install anything, they get WhatsApps from her. The links here are for this call; on the live site this section would show the screenshots only. SA tools exist (SHEQhub from R999.99/month, SiteReady Pro R1 499/month, Q-Safe PRO for consultants). Build it only if she'd use it every week.
Free checks
Two quick checks before you start. Straight from the Construction Regulations.
Is your safety file ready?
Tick what you have and see what's missing. Send the gaps to Jackie in one tap.
Permit, notice or neither?
Some projects need a construction work permit. Others need the Department of Employment and Labour told 7 days ahead.
WebsiteBoth tools use the exact wording of Construction Regulations 2–10. Contractors come back to tools like these, and "Send the gaps" turns a visit into a scoped enquiry.
Photo: stand-in until we have Jackie's own
About
Meet Jackie Fort. The registered person who answers for your file.
O.S.A.S. has been a registered company since 2013. Jackie is registered with the SACPCMP as a Construction Health & Safety Manager and is a graduate member of SAIOSH.
SACPCMP · CHSM/811/2019Active, good standing to 31 March 2027
Check the register ↗
SAIOSH · GradSAIOSH 38718012Graduate member, Southern African Institute for Occupational Safety and Health
Supplier vetting packCompany registration, certificates, tax PIN and B-BBEE, for your procurement team
Request it
Your callWe need a real photo of you on site, and a few lines in your own words. Which vetting documents can go to anyone who asks?